Practical info from A-Z
Abstracts
Deadline for Abstract Submission: February 1st, 2025
Notification of Acceptance: March 1st, 2025
Workshops are scheduled for Monday, May 19th, 2025, and Tuesday, May 20th, 2025, in the program. Each session should last 45 minutes, allowing time for participant discussions or other participant-involving activities.
Read more about the workshops and find the abstract template here.
Cancellation policy
Cancellation of hotel reservation
Until April 22, 2025 – Full refund
After April 22, 2025 – No refund
Climate and clothing
Copenhagen enjoys pleasant springtime weather in May. Check the Danish Meteorological Institute [Lokation (dmi.dk)] for a weather forecast.
Currency and credit cards
The Danish currency is the krone (DKK). One euro is approximately 7.50 kroner, and one US dollar is approximately 7.00 kroner. Most hotels, restaurants, and shops accept major credit cards.
Fee
The participation fee for the World Congress is: €295
The participation fee grants access to a comprehensive four-day program featuring international speakers, workshops, debates, exhibition stands, and workplace visits with transportation included. Additionally, the fee covers participation in events such as the congress dinner and party with a boat tour through the canals of Copenhagen, as well as a reception at Copenhagen City Hall.
The fee also includes catering, covering:
- Breakfast, snacks, coffee, cake, and lunch on Monday, May 19th, Tuesday, May 20th, and Thursday, May 22nd.
- Full catering on Wednesday, May 21st, including the congress dinner.
Note: Accommodation is not included, but discounts are available at Tivoli Hotel and Congress Center and Wakeup Copenhagen (Carsten Niebuhrs Gade) when booking through our registration page. Register here
Group Registration
It is possible to register as a group for the world congress. You do not need to know the names of the participants in the group at the time of registration; you only need to register the number of participants you wish to sign up. Later, please send the details of the final participants in the group. You can register the group through the regular registration link at "Sign up" or via this link: Group Inquiry
Health insurance
As a citizen of another European country you are covered while visiting Denmark by public health insurance within the limits agreed upon between your own country and the Danish authorities. If you are a citizen of a non-EU country, you should ensure that you have adequate health insurance. In either case check with your travel agency or your insurance company.
Homestay
At the world congress, we aim to promote cultural and professional exchange among social educators from around the globe. We also wish to showcase Denmark and Copenhagen at their most hospitable. Therefore, we are offering international participants the opportunity to stay with a Danish social educator or another individual interested in hosting a social educator from another country during the congress.
In november 2024, we will open applications for both those who wish to offer a homestay in the Copenhagen area and the international participants who wish to apply for a homestay. Both applications will include options to indicate preferences, allowing us to match homestay pairs with similar preferences (e.g., non-smoking, pets, preferred region of origin for the international social educator, etc.).
Download the application form to apply for a homestay here
Deadlines
Apply for a homestay by submitting the completed application form to aieji2025@sl.dk.
- Application deadline: April 1, 2025
- Latest response to applications: April 15, 2025
If you have any questions regarding homestays, please contact aieji2025@sl.dk
Hostels and cheaper accomondation
If you're looking for more affordable accommodation, or if you wish to book a dorm for a larger group, there are many budget hostels near Tivoli Congress Center, where the world congress will be held.
For example, you can explore the following options:
Insurance, including medical coverage
Participants are responsible for arranging their own medical conditions and insurance coverage in connection with travel to and from and participation in the conference.
Languages
The primary language of the congress will be English. Headsets will be available for simultaneous interpretation into French and Spanish. There will also be sessions conducted in both Spanish and French. Additionally, a variety of workshops will be offered in all three languages.
Danish is the official language of Denmark, but many Danes speak excellent English.
Participants
The participants will be social educators from all over the world, teachers, educational institutions, reseachers, organizations, authorities and other who are interested in the profession and professional competences of social educators. We expect participants from more than 40 nations.
Program structure
At the heart of the program is the theme 'Social Educators Changing Lives,' which will be explored throughout the congress.
The congress program will feature keynote speeches and thematic sessions showcasing the expertise of social educators from around the globe.
Attendees will also have the opportunity to visit workplaces where social pedagogy is a core focus, as well as take part in various social events.
During the world congress, participants can also select from a variety of workshopswhere social educators and related professionals will share their knowledge and experiences with colleagues from around the globe. All participants are welcome to apply to host a workshop.
The organizers of the AIEJI World Congress reserve the right to make changes to the program.
Solidarity Grants
Solidarity grants for the Aieji World Congress 2025 have been established to support social educators and other professionals in the field of social pedagogy who need financial assistance to participate in the congress. The purpose is to provide funding for participation fees and/or transportation for those who would otherwise not be able to attend.
Click here to download the application form for solidarity grants
Application Procedure:
- Fill out the application form and send it to aieji2025@sl.dk
- Application deadline: February 1, 2025
- You will receive a response by: March 1, 2025
Theme
The congress theme is a theme relevant to social educators from all over the world and for the people they work with and for: Social Educators Change Lives.
Venue
The Congress will take place in the center of Copenhagen, at the Tivoli Congress Center.
Tivoli Congress Center has a central location in Copenhagen, close to the city center, hotels, and public transportation. The contemporary design and functional elegance of the venue provide an inviting and professional atmosphere, making it the ideal choice for our event.
Visa requirements
Click here [New to Denmark (nyidanmark.dk)] for information about visa requirements.
Websites about Denmark
Official website of Denmark [Welcome to the official website of Denmark]
Visit Denmark [Where is Denmark? Wow...let us fill you in! (visitdenmark.com)]
Vist Copenhagen [The official guide to Copenhagen | VisitCopenhagen]
